County of Sonoma.

  • Santa Rosa, CA


  • $49,360 annually.

  • Irreversible.

  • Full-time.

THIS RECRUITMENT IS PROMOTIONAL ONLY. YOU MUST CURRENTLY BE A FULL- OR PART-TIME REGULAR OR PROBATIONARY COUNTY OF SONOMA, NEIGHBORHOOD ADVANCEMENT COMMISSION, SONOMA COUNTY FAIRGROUNDS, OR SONOMA COUNTY WATER FIRM WORKER IN ORDER TO GET THESE POSITIONS.

The Sonoma County Constable’s Workplace has actually asked for a county-wide marketing accreditation to fill a Secretary position in Detention Administration. The work list developed from this recruitment might be utilized to fill future full-time positions as they happen throughout the active status of the list. Qualified County staff members who want to be thought about for future positions within the Constable’s Workplace ought to think about using to this recruitment. The Civil Service title for this position is Secretary.

As a Constable’s Workplace Secretary you will carry out basic administrative responsibilities, consisting of screening inbound mail and calls, reacting to public queries on basic operations, supervising administration Outlook calendar( s), taking conference minutes, producing workflow charts, and preparing operations handbooks and security reports.

In Addition, as the Detention Administration Secretary, you will supply assistance to the Assistant Constable and Administration Captain, and:

  • Collect, put together, and sum up information for conclusion of monthly/quarterly reports such as detention security and migration data, Social Security Administration, and AB109 reports
  • Serve as the intermediary in between Detention and criminal justice partners
  • Go into and keep worker injury data and personal internal worker lineup
  • Prepare the program for Department quarterly security conferences
  • Coordinate, format, and take minutes for: supervisor conferences; Wrongdoer Justice Council; quarterly department security conferences and psychological health conferences, and Prisoner Well-being Trust
  • Assistance the Training Manager by keeping training records for State Training Compliance

APPLICATION SUBMISSIONS NEED THE ADDITIONAL SURVEY BE FINISHED.

Education and Experience: Any mix of education, professional training and work experience which supplies the chance to obtain the understanding and capabilities noted. Typically, official coursework in secretarial abilities and 3 or more years of basic clerical work experience that includes dealing with desktop computers will offer this chance.

Efficiency Abilities: The capability to type properly at the rate of 45 words per minute is needed.

License: Ownership of a legitimate chauffeur’s license at the proper level consisting of unique recommendations, as needed by the State of California, might be needed relying on task to carry out the necessary task functions of the position.

Significant understanding of: the company, services, programs and functions of the company in order to strategy, examine, collaborate and carry out clerical assistance and small administrative functions; department and basic clerical work practices from referral products, treatments, standards, composed formats, and schedules to arrange occasions; assemble, combine and sum up details; license and/or send claims, appropriations, payroll time reports; and address a range of info such as work development, routings, application of treatments to particular scenarios, programs, status of accounts, area of products, and coordination of clerical assistance and administrative functions; English grammar, spelling, composed format and punctuation; the functions, schedules, work, and concern of the administrative and expert positions served; the treatments, work practices, format and regimens connected with secretarial duties to several commissions or boards if such work has actually been designated.

Working understanding of: the concepts of guidance and workplace practices to advise and offer training to secretarial and basic clerical positions; workplace devices and filing systems, consisting of desktop computers and/or terminals, in addition to organization software application normally utilized by County departments.

Understanding of: the primary administrative staff member’s design of composing and believing in order to make up regular correspondence in his/her lack and to clarify wordage or syntax not requiring evaluation.

Capability to: choose, comprehend and use policies, guidelines, treatments, workplace regimen and work practices associated with a range of clerical assistance and small administrative work functions in the department or department situated; workout discretion and excellent judgement in collaborating and carrying out work appointed; separately start, focus on, carry out or fix issues connected to discrepancies in work appointed in order to satisfy set or rising and falling due dates and accomplish work goals; collaborate the submittal of a range of info such as resolutions, reports and interest be heard by commission or board members and to focus on topic to be heard by material and ramification along with structural format; sum up movements, departments, appeals, and actions provided prior to or taken by commission or board members and to arrange and transcribe such into minutes of conferences when such work has actually been designated; take verbatim dictation throughout board or commission conferences; advise or encourage colleagues in the appropriate regimens, treatments, workplace practice, or detailed series to correctly assemble and sum up information in order to combine financial, analytical or educational information for using the manager or to adhere to procedural or administrative requirements; screen and focus on correspondence, telephone call or visitors looking for the individual attention of the manager and to refer matters which might be effectively dealt with by somebody besides the manager to the suitable individual or department area; choose, extract and arrange a range of info associated to various department programs, services, or functions for making use of the manager in responding to grievances, queries or preparing administrative reports; response procedural, accurate and semi-technical concerns connected to department services, programs, or functions; schedule visits, preserve manager’s calendar and coordinate calendared occasions with other departments, firms, personal issues and impacted people; make up correspondence in response to regular questions or grievances; acknowledge and understand the function of standardized kinds associated with department services, functions and programs; handle the public and colleagues in a skillful, considerate and reliable way; protect classified products or contents of closed or sealed conferences; individually set-up, prepare and sum up control records such as department, department or sectional spending plan, expenses, fund, or earnings records, workers, time and leave records, production output, census and analytical records, and acquiring and stock control records.

  • Your application details and your actions to the extra concerns are examined and considered throughout the whole choice procedure.
  • You need to note all companies and positions held within the last 10 years in the work history area of your application. Be as comprehensive as possible when reacting to the extra concerns.
  • You might consist of history beyond 10 years if associated with the position for which you are using. If you held numerous positions with one company, list out each position individually.
  • Failure to follow these guidelines might affect your competitiveness in this procedure or might lead to disqualification.

Please check out to examine more comprehensive details about the application, evaluation, and department choice procedures.

APPLICATION SUBMISSIONS NEED THE ADDITIONAL SURVEY BE FINISHED.

Actions to extra concerns might be scored utilizing position-specific requirements. Please supply particular and comprehensive reactions of a sensible length to permit comprehensive evaluation of your credentials. Reactions which specify “See Resume” or “See Application” might be thought about inadequate and for that reason might not be scored.

The choice treatment will include the following assessment:

An Application & Supplemental Survey Appraisal Assessment (weight 100%) might be carried out to examine each candidate’s application and extra survey for fulfillment of minimum credentials (pass/not pass); and for academic coursework, training, experience, understanding, and capabilities which connect to this position. Each candidate will be assessed based upon the following requirements:

  • Importance of work history, associated experience, and accomplished level of education and/or training as explained in the application and reactions to the extra concerns.

Prospects showing belongings of the minimum certifications will be put on a work list in order of many certified to least certified based upon the attained rating gotten in the Application & Supplemental Survey Appraisal Evaluation. Ratings might be changed based upon such aspects as variety of prospects, expected jobs, previous practice, and natural breaks in ball games attained by this group of prospects.

BACKGROUND PROCEDURE

Belonging to the Constable’s Workplace and being anticipated to keep the general public safe needs an extensive background examination procedure. This procedure consists of an evaluation of previous work history, confirming instructional experiences, court reports, public records searches, comprehending previous patterns connecting to drug use, monetary patterns, and so on. This involves collecting a considerable quantity of info from task prospects and talking to previous companies, buddies, member of the family, and so on. Polygraphs, drug tests, and medical and physical exams are likewise part of this procedure. Prospects should be sincere and upcoming about info that might develop throughout the background procedure. Deceptiveness throughout any part of this procedure is premises for disqualification, even after work. This procedure can take anywhere from 3-5 months. Lots of elements are taken into account and one must not presume a credit problem or previous substance abuse is instantly disqualifying. Prospects will be provided the chance to present reducing info they feel must be thought about. You are motivated to be as responsive as possible while this procedure is occurring to assist speed up the timeline, and we motivate you to remain client and thinking about this excellent profession chance while this procedure is happening.

You might likewise examine the to figure out the requirements for this position.

Please check out the for additional info.

HOW TO APPLY

Applications are accepted online at:. Paper applications might be sent by individual, fax (707-565-3770), e-mail, or through the mail. All applications and suitable additional info as laid out in the task publication should be GOTTEN by the time and date defined on the very first page of this task statement. Applications got after the recruitment closes will not be accepted.

The County of Sonoma worths variety and is committed to developing an office environment that offers people with a sense of belonging. We are devoted to having a varied labor force that is agent of the neighborhoods we serve. The County is happy to be a Level Playing Field Company where all elements of work are based upon benefit, proficiency, efficiency, and company require.

HR Expert: MN

HR Specialist: RR.

County of Sonoma.

  • Apply Now.