Initial Posting Date: 06/18/2021
Application Deadline: 07/05/2021
Agency: Judicial Department
Salary Range: $3,123 – $5,087
Position Type: Employee
Position Title: Judicial Services Specialist 3 (Court Clerk)
Job Description:
Application Tips
Workday times out after 15 minutes of inactivity.
Prepare your resume and cover letter before starting your Workday application.
Your application must demonstrate how you meet the minimum qualifications, special qualifications, and requested skills and attributes, listed below.
You must follow all Attachment Instructions to be considered for this position.
Failure to follow these instructions may result in your application materials being removed from consideration or in receiving a lower score during evaluation.
The is hiring a Court Clerk (OJD Judicial Services Specialist 3) in Coquille, Oregon. The primary purpose of this role is to provide administrative support and perform clerical tasks to the Criminal/Juvenile Department. The ’s vision is to “be an active and healthy community that promotes a small-town atmosphere, a friendly lifestyle and embraces a diversity of cultural, historic, eclectic and local resources through civic participation, local economic activity and the individual pursuit of happiness”. This position is best suited for someone who understands how this court serves the residents of Coquille and surrounding towns in Coos County and who embraces this opportunity.
You will work in the courthouse performing moderate to complex clerical tasks on behalf of the court. You may also be in a courtroom logging court events in real-time. You will generate case documents and will also review documents filed with the court for accuracy and completeness. You will be using a computer to enter information on electronic case records.
Attachment Instructions for Application Process
This recruitment requires a resume and a directed cover letter. You must follow these instructions:
Attach your resume and cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
Address the cover letter “To the Hiring Manager.”
In your cover letter, please include responses to all five (5) of the Requested Skills and Attributes (see below).
All application materials will be evaluated for consistency of information, and your cover letter will be evaluated for grammar, spelling, punctuation, and language use in addition to experience.
Minimum Qualifications
The qualified candidate must have at least two (2) years of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
AND
Possession of a high school diploma or GED, or equivalent life or work experience.
OR
Any combination of to three (3) years that typically supports the knowledge, skills, and abilities for this position
Special Qualifications
None
Requested Skills and Attributes
Experience answering general questions and explaining rules, policies, and procedures to customers.
Experience using a computer for data entry, scheduling, and to manage and maintain records within the past five years.
Experience working with and safeguarding sensitive, controversial, and/or confidential information.
Experience ensuring the accuracy of forms, memos or other documents.
Ability to effectively serve customers while working in a small, rural community.
More information about the position
You will determine what actions, if any, are the next steps on certain case types. You will have frequent interaction with judges, attorneys, parties to cases, and with people who are facing challenging life circumstances or stressful situations. This could take place in person at a public service counter or over the phone. You will answer questions about case status, court procedures, or which forms are available to customers. The courtroom work is fast-paced and involves frequent distraction or interruption, while you use a computer, audio recording software, virtual meeting software, and other courtroom equipment. You will use established policies and procedures to perform your work and will have strict deadlines about specific case matters based on Oregon Revised Statutes.
Most importantly, you will be working for Oregon’s court system, which provides justice services to your community and helping to ensure people’s cases are heard in a timely and impartial manner.
Previous experience in a legal environment is not a requirement. We welcome all candidates who are inspired by our work and our mission. Assigned tasks may be changed to accommodate workload and organizational needs.
Who we need…
We need someone who enjoys helping people and who likes using a computer to enter and retrieve information. We also need someone who can respond professionally when many of our court customers are facing life-changing circumstances, highly stressful situations, or trauma. We need a person who is accurate and accountable when updating case status and meeting strict juvenile and criminal law deadlines.
Do you like the “helping people” part of customer service? Do you like clerical tasks such as using computers to enter information, send emails, and make changes to schedules or calendars? Do you perform well in an environment where there is noise and interruption? If your answer is “yes,” please apply! Conversational fluency in a language other than English is useful in this setting, but not required of our applicants. We look forward to reading about your experience.
WORKING CONDITIONS
This is a full-time position and the work schedule currently is 8: 00 a.m. to 5: 00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person interaction with people from diverse backgrounds.
Frequent phone and in-person interaction with people who may be facing challenging life circumstances or highly stressful situations.
Frequent long periods of sitting in the courtroom.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.
Frequent lifting, bending, twisting, kneeling, and standing may be required.
Lifting up to 30 pounds of office material or equipment may be required.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
United States Employment Eligibility
OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s confirming you are able to work in the US.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities for additional details, information, and resources.
Conduct Expectations
Because of the Oregon Judicial Department’s role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity,
Employee Benefits
to access information specific to Oregon Judicial Department employee benefits.
Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available at .
For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.
THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.
Oregon.gov
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